Regular Council and Committee of the Whole

That the Regular Council and Committee of the Whole Agenda dated February 6, 2024 be adopted as printed.

That Committee of the Whole recommendations COW-2024-01 to COW- 2024-03 be approved; and That the minutes of the Regular Council and Committee of the Whole meeting dated January 16, 2024 be adopted as printed.

That Correspondence Items 8.1(1) to and 8.1(2) be received as information.

WHEREAS the Municipal Freedom of Information and Protection of Privacy Act, 1990 (MFIPPA) has not been comprehensively reviewed in over 30 years; AND WHEREAS municipalities consider transparency an important tool for building and maintaining public trust and recognize the importance of continuously improving; AND WHEREAS municipal administrators need legislation that supports effective local program delivery, is responsive to current technology and reflects its original intent of open and accountable government; AND WHEREAS MFFIPA presents a number of challenges for municipal staff which can hinder its effectiveness and efficiency when it comes to serving the public; AND WHEREAS municipalities should have updated legislation that ensures municipal resources are best allocated; increases trust in public institutions through strengthening accountability, transparency and responsiveness; and addresses the needs of the digital era; AND WHERAS the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) has comprehensively reviewed MFIPPA and put forward recommendations in their submission “Looking Ahead: A Proactive Submission to Modernize the Municipal Freedom of Information and Protection of Privacy Act”; BE IT RESOLVED THAT the Ministry of Public and Business Service Delivery be requested to review MFIPPA and consider recommendations as outlined by AMCTO within their submission, “Looking Ahead: A Proactive Submission to Modernize the Municipal Freedom of In

That the correspondence from the Library CEO concerning the resignation and vacancy of Board Member Dillon McDowell be received as information; and That in accordance with the Public Libraries Act, Council request the Clerk to prepare the necessary by-law amendments to give effect of the resignation and that no further appointment be made.

That Report LEG-2024-2 entitled "Procurement Policy Updates" be received for information; and That Council repeal the Procurement Policy FIN-F18-001 ratified by resolution 2017-215 and enact the attached Procurement Policy LEG-001 effective February 12, 2024 as amended to maintain reporting of procurements above $10,000.

That Report FIN 2024 03 entitled “2023 Council Remuneration" be received for information.

That Report FIN 2024 04 entitled "2025 & 2026 Budget Timelines and Meeting Schedules" be received for information; and That the budget schedule contained therein be approved.

That staff be requested to provide information pertaining to the following: The scheduling opportunities available within school facilities, marketing opportunities to inform organizations of available spaces and the potential to integrate town programming in school spaces.

That Report REC-2024-01 entitled "2024 Road Closures for Special Events" be received for information; and That Council approve the 2024 road closures for special events as outlined in the report; That the necessary road closure by-law be brought forward to Council for enactment; and That the authority be delegated to the Director of Community Services to approve any necessary amendments to the road closures for special events.

That Report CLK-2024-2 entitled "Integrity Commissioner Appointment" be received; and That Council appoint Principles Integrity as the Town’s Integrity Commissioner for the term ending December 31, 2027; and That the Mayor and Clerk be authorized to execute the agreement; and That the necessary by-law be brought forward for enactment.

That the Committee Minutes and Recommendations, items 14.1 to 14.2 inclusive, be received and approved.

That By-law 2024-08 be passed.

That By-law 2024-09, a by-law to confirm proceedings of the Regular Council and Committee of the Whole meeting dated February 6, 2024 be enacted.

That the meeting is hereby adjourned at 8:18 p.m.