Regular Council and Committee of the Whole

That the Closed Session Agenda dated December 2, 2025 be adopted as printed.

That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) in order to discuss: Litigation Matter - Ontario Land Tribunal Appeals Identifiable Individuals - Youth Scholarship Program Applications

That Council receive the applications for the Youth Scholarship Program; and That recipients be confirmed for the categories of Civic Leadership, Arts & Culture, Environmental Stewardship, Stem and Innovation and Public Health and Social Development; and That the names of the recipients remain confidential until notified.

That the Regular Council and Committee of the Whole Agenda dated December 2, 2025 be adopted as amended.

That the 2026 Police Services Board budget be received; and That the Police Services Board’s 2026 Gross Operating Budget of $31,435,931.40 and 2026 Capital Budget of $1,901,400.20 be approved.

That Committee of the Whole recommendations COW-2025-64 to COW- 2025-68 be approved; and That the minutes of the Regular Council and Committee of the Whole meeting dated November 18, 2025 be adopted as printed.

That the minutes of the Special Meeting of Council dated November 10, 2025 be adopted as printed.

That the minutes of the Special Council Budget Deliberations Meeting dated November 26-27, 2025 be adopted as printed.

That Correspondence Items 11.1 to and including 11.2 be received as information.

That in accordance with Ontario Regulation 530/22 Section 7 (4) of the Municipal Act, Council shortens the 30-day period to pass resolutions making an amendment to the proposed budget to December 17, 2025.

That Report CAO-2025-13 titled “Status of Implementation of New Organizational Structure and Related Improvements”, be received.

That Staff Report FIN 2025 20 titled “Mayor and Council Golf Classic Procedures Report” be received for information.

That Report PLN-2025-55 titled “Recommendation Report for Zoning By-law Amendment - ISROC Building International Inc. (D14-25-10)” be received; That all written submissions received in regard to the application and all oral submissions made at the Public Meeting held on September 9, 2025, relating to the application have been taken into consideration as part of the deliberations and final decisions; That pursuant to Section 34(17) of the Planning Act, no further public notification is required; That site-specific Zoning By-law Amendment be approved for lands municipally known as 123 Holland Street West and that the corresponding by-laws be brought forward for enactment; and That the Community Benefits Agreement be rewritten to include $300,000 to be allocated for parking and $1.2 million for affordable housing.

That Report BLDG-2025-02 titled “Sign By-law Review” be received; and That Council endorse the plan to undertake a comprehensive update of Sign By-law 2011-023 in addition to the requested review of electronic signage.

That staff be requested to provide information pertaining to the following: That staff be directed to report on conducting a Core Service Delivery Review and a Workflow Analysis; That staff prepare for Q2 2026 amendments to the Town’s Reserve and Reserve Fund Policies requiring that: any use of reserves for operating purposes has a path back to balance and repayment plan certified by the Treasurer; That staff report back in Q1 2026 with a strategic plan and phased-in staffing plan for corporate communications; That staff review the Town’s real estate portfolio — including unopened road allowances, surplus parcels and investment-ready lands — and report back by Q4 2026 with options for disposition or partnership revenue generation, including the potential of surplus sites for affordable housing projects; and That staff be requested to provide a review and update to the cash-in-lieu portion of the Parking By-law.

That Council resolve into the Committee of the Whole.

That Report FIN 2025 19 titled, "2026 Temporary Borrowing" be received for information; and That staff be authorized to source $65,000,000 of Short-Term Construction financing to provide the necessary cashflow for the WPCP Odour Control/Aeration Systems Upgrade and New Tertiary Membrane Facility Project; and That the 2026 Temporary Borrowing By-law be adopted.

That Report FIN 2025 17 entitled "2026 Interim Tax Levy By-Law" be received for information; and that Council adopt the 2026 Interim Tax Levy By-law.

That FIN 2025 21 be received for information; and That Council wishes to amend Development Charge By-laws #2018-18 and #2025-86 to provide an exemption related to “On-Farm Diversified Uses” as outlined in Option D in the report; and That Council wishes to amend Development Charge By-law #2018-18 to provide an exemption for “On-site Farm Accommodations”, matching the exemption provided in By-law #2025-86; and That the amending By-laws be presented to Council for approval at a future meeting.

That the Committee of the Whole adjourn at 10:44 p.m.

That the Committee Minutes and Recommendations, items 17.1 to 17.2 inclusive, be received and approved.

That By-laws 2025-113, 2025-114, 2025-116, 2025-117, 2025-118, 2025-119, 2025-120, 2025-121 and 2025-123 be passed, save and except 2025-118.

That By-law 2025-118 be passed.

That Council suspend the rules of order pertaining to Section 6.1(1) Adjourn of the Procedural By-law and continue past the hour of 11:00 p.m.

WHEREAS the Integrity Commissioner’s Recommendation Report regarding Mayor James Leduc (October 27, 2025) concluded that “this experience should lead the Mayor to exhibit more careful leadership which includes greater circumspection and the valuing of input of others”; and WHEREAS the Municipal Act, 2001 provides that a Mayor exercising “strong-mayor” powers may, by written delegation, assign to the Chief Administrative Officer or to Council the authority for the hiring and dismissal of senior staff, as other Mayors across the province have done; and WHEREAS entrusting these responsibilities to professional administration and to Council as a collective body promotes transparency, balanced decision-making, and stability in the Town’s leadership; THEREFORE, BE IT RESOLVED THAT Council direct staff to prepare a report on governance best practices in municipalities with strong-mayor powers, including options for how hiring and dismissal authority for the CAO and senior staff may be structured, and report back to Council; and That any recommended changes be designed to apply on a consistent basis regardless of who holds the office of Mayor.

That Council dispense with notice as per Section 6.13(3) of Procedural By-law 2023-18 to allow a motion regarding rural county intersections.

WHEREAS the Council of the Town of Bradford West Gwillimbury engaged in discussion during their recent budget deliberations regarding safety concerns at rural intersections within the municipality; and WHEREAS a number of these intersections fall under the jurisdiction of the County of Simcoe; and WHEREAS one of Council’s strategic priorities, Community Safety and Traffic Congestion , focuses on reducing traffic on local neighbourhood roads, improving intersections, reducing speeds within neighbourhoods, and increasing the availability and range of local healthcare services; and WHEREAS improved lighting at rural intersections is consistent with this strategic priority as it enhances visibility, reduces collision risks, and improves overall safety for motorists and other road users; and THEREFORE BE IT RESOLVED that the Council of the Town of Bradford West Gwillimbury formally request that the County of Simcoe implement enhanced lighting at rural intersections located within the boundaries of our municipality that are under the jurisdiction of Simcoe County; and That this request be forwarded to the Warden and County Council, as well as the County of Simcoe Transportation and Engineering Department, for consideration and timely action; and That Town staff be directed to collaborate with County staff to identify priority intersections and provide any supporting data or safety information necessary to facilitate this request.

That By-law 2025-122, a by-law to confirm proceedings of the Regular Council and Committee of the Whole meeting dated December 2, 2025 be enacted.

That the meeting is hereby adjourned at 11:24 p.m.

That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) in order to discuss: 1. Litigation Matter - Ontario Land Tribunal Appeals 2. Identifiable Individuals - Youth Scholarship Program Applications

That staff be requested to provide information pertaining to the following:  That staff be directed to report on conducting a Core Service Delivery Review and a Workflow Analysis;  That staff prepare for Q2 2026 amendments to the Town’s Reserve and Reserve Fund Policies requiring that: o any use of reserves for operating purposes has a path back to balance and repayment plan certified by the Treasurer;  That staff report back in Q1 2026 with a strategic plan and phased-in staffing plan for corporate communications;  That staff review the Town’s real estate portfolio — including unopened road allowances, surplus parcels and investment-ready lands — and report back by Q4 2026 with options for disposition or partnership revenue generation, including the potential of surplus sites for affordable housing projects; and  That staff be requested to provide a review and update to the cash-in-lieu portion of the Parking By-law.