Regular Council and Committee of the Whole

That the Closed Session Agenda dated September 16, 2025 be adopted as amended.

That Council resolve itself into closed session under the provisions of the Municipal Act, 2001 , Section 239 (2) in order to discuss: Proposed Land Disposition

That the Regular Council and Committee of the Whole Agenda dated September 16, 2025 be adopted as amended.

That Committee of the Whole recommendations COW-2025-44 to COW-2025-47 be approved; and That the minutes of the Regular Council and Committee of the Whole meeting dated September 2, 2025 be adopted as printed.

That report ENF-2025-6 titled "2025 Enforcement Activity Report (January 1 - June 30)" be received for information.

That Report FIN-2025-12, titled "Section 357/358 Property Tax Write-offs" be received; and That the property taxes for the years 2024 and 2025 in the amount of $94,673.54 itemized in Report FIN-2025-12 be approved for write-off.

That Report TR-2025-12 titled, "Winter Windrow Service" be received for information; and That the report be

That Report TR-2025-12 titled, "Winter Windrow Service" be received for information; and That staff be directed to refer options 2A, 2B and 3 to the 2026 Budget Deliberations.

That Report FC-2025-4 titled “Proposed Auld Kirk Upgrades” be received for information.

That Report REC 2025-1 titled “Free Leisure Activities Available for Youth in 2025” be received for information.

That Report PP-2025-1 titled “Urban Off-Leash Dog Park Follow Up” be received for information.

That staff be requested to provide a staff report into a policy framework for generative AI, including privacy considerations/disclosure when used for constituent communications.

That staff be requested to prepare a staff report considering the reinstatement of Gapp Lane into the Official Plan and that Capital look into this estimate request as a future development charge expenditure.

That staff be requested to prepare a cost estimate for placement of a bench at Rutherford Road and Heritage Street.

That Council resolve into the Committee of the Whole.

That Report REC-2025-8 titled "Public Square Event Permit Request" be received for information; and That Council approve in principle the proposed event known as “Good News Festival”, scheduled for October 25, 2025.

AM-2025-3 titled “Accelerating Road Improvements to Wood Crescent, Julie Court and Jennifer Court” be received; and That Council direct staff to advance the rehabilitation of Wood Crescent, Julie Court, and Jennifer Court to coincide with the rehabilitation of Turner Court, scheduled in the 2026–27 program, bundling these roads for cost savings, tendering efficiencies and to address deterioration that can no longer be managed through localized repairs; and That staff update the 10-Year Roads Work Plan and associated budget forecasts options accordingly.

That Report LEG-2025-7 titled "Delegation of Authority By-law" be received for information; and That Council approve the new Delegation of Authority By-law included as Attachment 7.1 to this report.

That the Committee of the Whole adjourn at 9:31 p.m.

That the Committee Minutes and Recommendations, item 17.1 inclusive, be received and approved.

That By-laws 2025-95, 2025-96, and 2025-97 be passed.

on June 16, 2025, the Mayor, under Part VI.1 of the Municipal Act, 2001 , issued Mayoral Directive 2025-B1 directing the CAO and Treasurer to prepare the 2026 Operating and Capital Budget premised on achieving an overall average tax increase of 3.5% since 2022; Whereas under s. 290 of the Act , notwithstanding “strong mayor powers”, Council retains the statutory responsibility to amend and adopt the annual budget, and under s. 224 is responsible, with the CAO, for ensuring accountability, transparency, and that appropriate policies and procedures are in place to support the efficient, effective and economical delivery of municipal services; Whereas best practice in municipal budgeting begins with an assessment of departmental service needs, followed by the identification of efficiencies and savings, and only thereafter the establishment of a final tax rate; Whereas the Town undertook a corporate reorganization in late 2024, implemented throughout 2025, and it is important to evaluate its impact on service delivery, staffing and operational capacity before finalizing budget figures; Whereas budget deliberations have historically operated in a less formal manner akin to Committee of the Whole, with subsequent confirmation of decisions by Council as required under the Municipal Act ; and whereas it is consistent with principles of fairness and impartiality that the presiding officer not be the same individual who submits a matter under consideration; Therefore, be it resolved th

That Council direct staff to prepare amendments to Procedural By-law setting out that budget deliberations will proceed in a manner akin to Committee of the Whole in terms of more informal deliberations with confirmation of those decisions as outlined under the Municipal Act , and further that such sessions be chaired by the Deputy Mayor given the Mayor is the one submitting the draft “Mayor’s budget”.

That By-law 2025-98, a by-law to confirm proceedings of the Regular Council and Committee of the Whole meeting dated September 16, 2025 be enacted.

That the meeting is hereby adjourned at 10.15 p.m.

That Council resolve itself into closed session under the provisions of the Municipal Act, 2001, Section 239 (2) in order to discuss: 1. Proposed Land Disposition

WHEREAS the Province has posted ERO 025-0923, Consultation on the Future of Community Natural Gas Expansion, seeking feedback from municipalities, Indigenous communities and other stakeholders on how Phase Three (3) could best support access to natural gas for community development; AND WHEREAS expanding access to natural gas is identified as a tool to support affordability and economic growth in Ontario communities, with Phases One (1) and Two (2) estimated to enable connections for approximately 17,000 buildings across 59 communities, and 16 projects completed to date; AND WHEREAS Bradford West Gwillimbury continues to experience unprecedented growth, the population is projected to increase from 48,000 residents to over 85,000 by 2051, and is working toward its housing and employment land goals that contribute to Ontario's broader objective to build at least 1.5 million homes by 2031, requiring accommodation of approximately 27,000 new residents through 16,270 additional housing units, and recognizes that timely servicing solutions (including natural gas where appropriate) can help enable these targets; AND WHEREAS Bradford West Gwillimbury’s Growth Management Plan to 2051 identifies the Highway 400 Employment Corridor encompassing over 1,400 acres of designated prestige employment lands capable of supporting 19,000 additional jobs across targeted sectors including advanced manufacturing, transportation, logistics, and agri-food processing, and natural gas expansion will be

That Report TR-2025-12 titled, "Winter Windrow Service" be received for information; and That the report be referred to the 2026 Budget Deliberations.

Report AM-2025-3 titled “Accelerating Road Improvements to Wood Crescent, Julie Court and Jennifer Court” be received; and That Council direct staff to advance the rehabilitation of Wood Crescent, Julie Court, and Jennifer Court to coincide with the rehabilitation of Turner Court, scheduled in the 2026–27 program, bundling these roads for cost savings, tendering efficiencies and to address deterioration that can no longer be managed through localized repairs; and That staff update the 10-Year Roads Work Plan and associated budget forecasts options accordingly.

Whereas on June 16, 2025, the Mayor, under Part VI.1 of the Municipal Act, 2001, issued Mayoral Directive 2025-B1 directing the CAO and Treasurer to prepare the 2026 Operating and Capital Budget premised on achieving an overall average tax increase of 3.5% since 2022; Whereas under s. 290 of the Act, notwithstanding “strong mayor powers”, Council retains the statutory responsibility to amend and adopt the annual budget, and under s. 224 is responsible, with the CAO, for ensuring accountability, transparency, and that appropriate policies and procedures are in place to support the efficient, effective and economical delivery of municipal services; Whereas best practice in municipal budgeting begins with an assessment of departmental service needs, followed by the identification of efficiencies and savings, and only thereafter the establishment of a final tax rate; Whereas the Town undertook a corporate reorganization in late 2024, implemented throughout 2025, and it is important to evaluate its impact on service delivery, staffing and operational capacity before finalizing budget figures; Whereas budget deliberations have historically operated in a less formal manner akin to Committee of the Whole, with subsequent confirmation of decisions by Council as required under the Municipal Act; and whereas it is consistent with principles of fairness and impartiality that the presiding officer not be the same individual who submits a matter under consideration; Therefore, be it resolv